Posts Tagged ‘Gmail’

One Trick I Use to Remember to Be Thankful

Saturday, June 18th, 2011

I’m not going to go into a long rant about why it’s so important and valuable to show gratitude and be thankful in this life. Suffice it to say that I’m a big believer in the idea of gratitude and being grateful for the things, people and even the challenges that life brings. It not only enriches your life to be thankful, but it also enriches the life of those around you.

I’m certainly not perfect at this, but I generally appreciate the life I have and have many things to be grateful for even if sometimes I forget.

I think it was about 6 years ago when I moved to Las Vegas that I started doing something that helps me to remember to be thankful. It’s a small, subtle thing, but pretty much every email I’m provided a reminder to be thankful.

The trick happens with the signature that I include in my emails. Thankfully, a while back Gmail figured out how to do email signatures properly (on a per email address basis) and so I’ve really leveraged the benefit of their email signature. Not only does it put some nice links to my various websites and phone number (when desired), but the signature helps me to know that I’m sending the email from the right account. I use Gmail’s awesome feature which lets me send as if from dozens of domains all from one email account.

When using the signature feature though, I deliberately set it up to not put “Thanks,” before my signature. Sure, I could include it in the signature and save me a few seconds by not having to type it. However, that’s why I actually leave it off. I want to take a few seconds every email to think about being thankful. In fact, every once in a while, I consider whether I should include thanks in an email or not. However, dozens (and sometimes hundreds) of times each day I take a few seconds to write “Thanks,” in my emails.

Sure, sometimes even typing it so often I forget to be really thankful. However, many times a day I do think about being grateful when I type it. It’s certainly a small and subtle thing, but it’s a small thing which I think makes a huge difference.

If you want to be more thankful, try it out and let me know how it goes.

Gmail Canned Responses and Email Signatures

Thursday, October 14th, 2010

UPDATE: Now Gmail (or Google Apps) will do a signature on a per email basis. So, if you get an email to your account john@xyz.com you can have one signature and another one for john@lmn.com. Even better than the Canned Response solution below.

I’d been looking for a way to have a regular signature for my google apps (basically gmail) email accounts. See, the thing is that I have a dozen or so domains all going to one email address. So, I respond from all of my various personalities (or maybe I should call them online profiles) from one account.

Gmail recently launched an email signature feature that would be specific to the domain that I’m emailing with. I was really excited about this, but I hated the way it was implemented. First, I don’t ALWAYS want the email signature to be there. Sometimes I just want to have my name. It’s far too formal to have the full signature for some of my emails. Second, I hated how the email signature was at the very bottom of the email. I wanted the email at the end of what I wrote instead of being after the long list of “quoted” reply messages that might be there.

Third, It added a — before the signature. I didn’t like that. Mostly because I like to have it say Thanks, before my signature. Although, I don’t want the signature to add that. I have this quirk that I like to add the Thanks, myself to the signature. I see it as my little reminder to be thankful for the people involved in my life. Plus, sometimes Thanks doesn’t make sense.

For a little while I’d been using the signature and I’d go to the bottom and copy and paste the signature up to where I like it. You can imagine how painful that is.

Today for some reason it just clicked. There was something I’d seen before, but never used called “Canned Responses.” I’d considered using them for some responses to comments on my blog that I seem to write too much. However, I realized that Canned Responses is the type of email signatures I really want.

I created a number of email signatures and Canned Responses works just the way I want. It only adds the signature if I choose the Canned Response and it adds it in the location that I want it added. Why didn’t I think of it earlier. Sweet!

Google Apps – Boot Strap Email for Small Businesses

Thursday, September 23rd, 2010

Since I’m such a huge fan of boot strapping a business into fruition, I figured I should share some of the ways that I save myself spending hordes of money while still having amazing tools. One of those tools is Google Apps.

What most people don’t realize is that there is a Google Apps Standard and a Google Apps Premiere. Notice that I only linked to the Standard, because a boot strap internet startup company will never go for the Google Apps Premiere. Down the road as you grow you might want to consider it, but at first there’s no reason you shouldn’t be totally satisfied with the FREE Google Apps Standard edition.

Of course, Google tries a lot of different ways to kind of hide the Free Google Apps Standard edition and have you use the Google Apps premiere, but since you’re reading this blog you’ll know better. Although, I should say that as you grow, Google Apps Premiere is a great cost too, but that’s for much later.

So, why do I love Google Apps Standard (from now on known as Google Apps)? It’s basically Gmail, Google Calendar, and Google Docs, but all from your own custom domain. That’s right, when I email you from my @crashutah.com domain it’s all going through Google’s email servers for free. Trust me. There are no email applications that can compare with gmail. I’ll save why for another post, but it’s fantastic.

Add in the nice integrations with Google Calendar and Google Docs and it’s better than even implementing an Exchange server for your company. Plus, did you remember that it’s FREE (Exchange is far from free in case you didn’t know).

Sure, you can only have 50 users (which shouldn’t be a problem). Sure, you have ads around your email (as if that really matters, they’re not in your email. Sure, you’re limited to 7GB of email per user (which is a TON of email). Yep, all things that really don’t make much of a difference when you start a business.

I’m always amazed when someone from a pretty large business emails me from ksmith@cox.net. I mean really? How unprofessional is that? I’m sure they’re just afraid to setup a cool email like ksmith@yourdomain.com. Luckily, with Google Apps it’s Easy to setup and it’s free. Ok, it will cost you the $10 or so per year for the domain, but you’re going to have to pay that for your website anyway.

Not sold? Ok, then go and sign up for your .aol.com email account and see how much credibility you have with your customers;-)