Posts Tagged ‘Canned Responses’

Gmail Canned Responses and Email Signatures

Thursday, October 14th, 2010

UPDATE: Now Gmail (or Google Apps) will do a signature on a per email basis. So, if you get an email to your account john@xyz.com you can have one signature and another one for john@lmn.com. Even better than the Canned Response solution below.

I’d been looking for a way to have a regular signature for my google apps (basically gmail) email accounts. See, the thing is that I have a dozen or so domains all going to one email address. So, I respond from all of my various personalities (or maybe I should call them online profiles) from one account.

Gmail recently launched an email signature feature that would be specific to the domain that I’m emailing with. I was really excited about this, but I hated the way it was implemented. First, I don’t ALWAYS want the email signature to be there. Sometimes I just want to have my name. It’s far too formal to have the full signature for some of my emails. Second, I hated how the email signature was at the very bottom of the email. I wanted the email at the end of what I wrote instead of being after the long list of “quoted” reply messages that might be there.

Third, It added a — before the signature. I didn’t like that. Mostly because I like to have it say Thanks, before my signature. Although, I don’t want the signature to add that. I have this quirk that I like to add the Thanks, myself to the signature. I see it as my little reminder to be thankful for the people involved in my life. Plus, sometimes Thanks doesn’t make sense.

For a little while I’d been using the signature and I’d go to the bottom and copy and paste the signature up to where I like it. You can imagine how painful that is.

Today for some reason it just clicked. There was something I’d seen before, but never used called “Canned Responses.” I’d considered using them for some responses to comments on my blog that I seem to write too much. However, I realized that Canned Responses is the type of email signatures I really want.

I created a number of email signatures and Canned Responses works just the way I want. It only adds the signature if I choose the Canned Response and it adds it in the location that I want it added. Why didn’t I think of it earlier. Sweet!